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Documentation Index

Fetch the complete documentation index at: https://fillout.com/help/llms.txt

Use this file to discover all available pages before exploring further.

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What is a record picker?

A record picker links entries from one database to another, so you can see related information in one place. Think of it like linking two pieces of a puzzle, instead of copying data from one table to another, you just point to it. For example, you have a Projects database and a Clients database. With a record picker, you can link a project to a client without retyping any client info. Everything stays connected and up-to-date automatically. Record Picker Definition Depending on the database you’re using, this feature may be called differently:
  • Airtable / SmartSuite / Zite Database → Linked record field
  • Notion → Relation
  • Monday → Connected board column
  • Salesforce → Master-detail relationship

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How it works

In Fillout, the record picker field enables respondents to: This field is great for avoiding duplicate entries, keeping your data organized and making it easy to navigate between related records. Record Picker Main

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How to pre-fill a record picker

You can pre-fill a record picker using the record’s Airtable Record ID. In this video, we show how to pre-fill a record picker using a URL parameter.

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Prevent respondents from changing the record picker

You can choose to always conditionally hide the record picker.

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Reference fields from the chosen Airtable record

Personalize your form by referencing fields in your form.

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Advanced customizations

In the right-hand panel, scroll down to Advanced. Here, you can customize how records are displayed and selected. You can set:
  • Fields to show - select which fields are visible in the dropdown
  • Field to search by - choose a different field to search by other than the primary field
Screenshot 2026 04 22 At 3 47 09 PM
  • Filters - to limit which records can be selected in the dropdown
  • Limit to view (if database supports views) - restrict records to a specific view from your table and keep that view’s sorting order
    Records follow your table’s order by default. This cannot be configured in Fillout. To change the sorting, create a view in your database with your preferred order.

Pre-fill fields

Pre-populate fields based on previous inputs and more.

Hide fields

Hide or show fields based on answers, URL parameters or data.