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Manage team members with granular permissions

You can limit the access given to any user in your Fillout organization. First, invite them as a member. Screenshot 2025-10-09 at 4.55.55 PM.png Then, + Select workspace along with their respective access level:
  • Edit forms and view results
  • View results only
Granular permissions are available on the Enterprise Tier 1 and 2 plans. Learn more here.

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View existing permissions

Click your Account name in the bottom right corner followed by Manage members.

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Admin vs non-admins

Admins can access all workspaces, integrations, and organization settings. Non-admins have limited access based on their assigned workspaces and can’t change organization settings. The account owner is the first user created on the account and has admin privileges by default.

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Limit access to integrations (connected accounts)

To limit which team members can access which integrations, log in as an admin. From your dashboard, click your Account name and head to Integrations. Integrations are shared with all workspaces by default. To restrict access, click All next to the app you want to limit. Screenshot 2025-10-09 at 5.02.26 PM.png Next, select Limited workspaces and choose the workspaces that you would like to share the integration connection with. Screenshot 2025-10-09 at 5.04.11 PM.png Users who are part of of the allowed workspaces will be able to create new forms and edit existing ones that use that integration. Users who do not have access will not be able to use the integration.

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Limitations

Only applies if using Zapier/Make Zapier and Make integrations don’t support granular permissions, so only admins can connect them to Fillout. Once connected, make sure only authorized users who should have permission to add webhooks to **all forms across all workspaces **have access. If you need granular permissions for Zapier/Make, we instead recommend using the per-form webhook integration to trigger external automations.

Invite team members to your forms

View results, and edit surveys with free seats.

Organizations

Create organizations for different companies with the same email.

Workspaces

Store forms in different folders and manage access across user types.
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