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Video tutorial

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How to send your form via email

1

Go to the Share page

Click Share on the top menu. Under Other, click the Send form tab, then click Send form.Send form tab on the Share page with the Track responses and Send form buttons
2

Edit the contents of your email

Edit the default email and style it. Then, click Set Recipients at the lower right of the popup.
3

Set recipients and send

Under Send to, enter the emails of the people you want to send the form to. Choose who the email is sent from under Send email from, and edit the Subject if you like. Then, click Send form.Send form by email popup with Send to, Send email from, and Subject
For organizations created before October 5, 2026, you can add up to 50 email addresses per hour as recipients in unverified accounts. If you verify your account, you can add up to 250 email addresses per hour.
If your organization was created on or after October 5, 2026 and is on the Free plan, you need to verify your account or upgrade before you can send your form by email from Fillout. You can still send it from a connected Gmail or Outlook account. Learn more here.
4

Publish and share

When everything’s all set, Publish your form to reflect the changes.

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Track responses

After sending your form, click Track responses in the confirmation popup to see who you sent it to. Alternatively, you can go back to the Share page to do this. Here, you’ll see if a recipient has Not started, is In progress, or has Finished your form. Track responses popup listing two recipients marked Not started

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Automate form sending with Zapier

You can create a Zap to automate emailing forms. After connecting the necessary apps, select a Trigger. In this example, when a user cancels their subscription in Stripe, we’ll send a Fillout form, which would be the Action. Click Publish when everything’s set. PDF Viewer That’s it! Any user who cancels will automatically receive the Fillout form.

Email notifications

Get alerts for submissions or integration issues.

Respondent emails

Notify and email respondents a copy of their editable answers.

Automate with Zapier

Connect your Fillout form to hundreds of apps.