Generate PDFs with form responses

Video tutorial

How it works

Create an autofill PDF or document

Open the form you would like to link with a PDF or document and head over to the Integrate tab. Look for Generate PDF.

Drag and drop your PDF or document file.

You can generate multiple documents if needed.

Map fields to your document

If your PDF contains recognizable form fields, Fillout will automatically detect them and add those fields to the document in amber. If not, click + Add field and drag/resize fields as necessary wherever you would like to insert text on your PDF.

Map fields with AITo map fields faster, click the sparkles icon at the top of the document to Generate field mappings with AI. Then, check each field and adjust any mapping that needs it.

PDF builder with the Generate field mappings with AI button

Then, choose the appropriate Connected fields in the right-hand panel. You can also change the Font settings used for respondent input.For Choice fields or questions, click + Add option to insert multiple fields corresponding to each possible form option.To add a respondent’s signature to the document, connect a field to your form’s Signature field and position it where the signature should appear.

Screenshot of the Integrate tab of a form

Preview and publish

Click Preview to generate a document using your mappings and the latest submission from your form. Once you’re happy with the result, click Publish in the upper right corner to finalize the document.

Set up your preferred workflow (Optional)

Now that your document mappings are configured, there are several ways to use your generated document.

By default, every time a new form submission is received, you can download the latest document in the Results tab. Look for the Generated documents column. Generated documents aren’t stored as files. They’re rebuilt from your template each time their link is opened, so deleting the submission breaks the link right away. Copies that were already emailed or downloaded can’t be recalled.

Send PDF in email

Email autofilled PDFs to respondents. Click this feature or open form settings. Then, enable Respondent notifications and Attach generated documents/PDFs.

Alternatively, you can also do this with custom emails as well.

Send PDF to 3rd party integration

You can upload autofilled PDFs to 3rd party apps, like Airtable, Notion, SmartSuite, Dropbox, and more. Google Sheets can’t receive generated PDFs. Connect your form to your preferred app in the Integrate page. Under Mappings, link a file upload field (from your 3rd party app) to the appropriate Document you created.

When you receive a submission, you will see an integration link in your form’s Results page that will take you to the uploaded file in your chosen app.

Let users download a copy

Lastly, you can add a Download PDF button from the left-hand panel to any ending page to let your respondents download the generated document once they complete a form. Download links created while testing in Preview expire after 7 days.

Personalized PDF file names

You can automatically rename PDFs by referencing answers from your form, such as name, ID number, or any other collected data. Simply click the three dots followed by Rename document.

Then hover over the field and type @ or click the plus icon to choose the question or field you want to use. In our example, we’ll reference their “Name”.

Now, each generated PDF will be labelled with the respondent’s name. For example, “Clark Kent.pdf”.

Respondent emails

Email respondents a copy of their answers that can be edited.

Create an Airtable form

Use a form to create or update Airtable bases.

Ending page

Show a thank you page, redirect, or allow re-submission.

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Generate PDFs with form responses

Video tutorial

How it works